Workmax Glossary
This glossary provides definitions for common terms used in Workmax.
A
Absence
An absence is a period of time when an employee is not at work. Absences can be planned, such as vacation days, or unplanned, such as sick days.
Attachment of Earnings (AOE)
Attachment of earnings is a legal process that allows creditors to collect money from an employee's wages to pay off debts. Attachment of earnings orders are issued by courts and can be used to recover unpaid debts.
B
Break
A break is a period of time when an employee is not working. Breaks are typically short, such as 15 minutes, and are usually paid.
Break Rule
A break rule is a set of guidelines that determine when employees can take breaks. Break rules can specify the length of breaks, the number of breaks employees are allowed to take, and when breaks can be taken.
Base Salary
Base salary is the fixed amount of money an employee is paid for their work. Base salary does not include bonuses, overtime pay, or other additional compensation.
C
Company Code of Conduct
A company code of conduct is a set of rules and guidelines that employees are expected to follow. The code of conduct outlines acceptable behavior, ethical standards, and company policies.
Company Culture
Company culture refers to the values, beliefs, and behaviors that define an organization. Company culture can influence how employees interact with each other, how work is done, and how decisions are made.
Compensation
Compensation is the total amount of money and benefits an employee receives in exchange for their work. Compensation can include base salary, bonuses, benefits, and other forms of payment.
Compliance
Compliance refers to the act of following laws, regulations, and company policies. Compliance is important for ensuring that employees and organizations operate within legal and ethical boundaries.
Cost per Hire
Cost per hire is the total cost of recruiting and hiring a new employee. Cost per hire can include expenses such as job postings, recruiting fees, and onboarding costs.
Core Values
Core values are the fundamental beliefs and principles that guide an organization. Core values can influence company culture, decision-making, and employee behavior.
Company Perks
Company perks are additional benefits and rewards that employees receive in addition to their salary. Company perks can include free meals, gym memberships, and other incentives.
Culture Fit
Culture fit refers to how well an employee's values, beliefs, and behaviors align with those of an organization. Culture fit is important for ensuring that employees are happy, engaged, and productive.
Contributions
Contributions are amounts of money that are added to an employee's payslip from the Employer. Contributions can include pension contributions, health insurance premiums, and other benefits.
Coding Notice
A coding notice is a document that provides employers with information about their PAYE tax code. Coding notices are issued by HM Revenue & Customs and are used to calculate employees' tax deductions.
D
Deductions
Deductions are amounts of money that are subtracted from an employee's payslip. Deductions can include taxes, national insurance contributions, pension contributions, and other withholding's.
Direct Deposit
Direct deposit is a method of paying employees electronically. With direct deposit, an employee's pay is transferred directly into their bank account, eliminating the need for paper checks.
DEI
Diversity, Equity, and Inclusion (DEI) refers to the practices and policies that promote diversity, equity, and inclusion in the workplace. DEI initiatives aim to create a more diverse and inclusive work environment where all employees feel valued and respected.
Department
A department is a division within an organisation that is responsible for a specific function or area of work. Departments can include sales, marketing, finance, and human resources.
Double Time
Double time is a pay rate that is twice an employee's regular hourly wage. Double time is typically paid for working on holidays or for working more than a certain number of hours in a day.
E
Employee Handbook
An employee handbook is a document that outlines the policies, procedures, and expectations of an organization. The employee handbook provides employees with information about their rights, benefits, and responsibilities.
Employee Onboarding
Employee onboarding is the process of integrating new employees into an organisation. Onboarding typically includes orientation, training, and introductions to colleagues and company culture.
Employee Retention
Employee retention refers to the ability of an organisation to retain its employees. High employee retention rates are a sign of a healthy work environment and can lead to increased productivity and morale.
Employee Turnover
Employee turnover is the rate at which employees leave an organisation and are replaced by new hires. High employee turnover can be costly for organisations and can indicate underlying issues with company culture or management.
Employment Contract
An employment contract is a legal agreement between an employer and an employee that outlines the terms and conditions of employment. Employment contracts typically include details such as job duties, compensation, benefits, and termination procedures.
Employee Lifecycle
The employee lifecycle refers to the stages that an employee goes through during their time with an organisation. The employee lifecycle typically includes recruitment, onboarding, development, and separation.
Employee Engagement
Employee engagement refers to the level of commitment, motivation, and satisfaction that employees have with their work. Engaged employees are more productive, creative, and loyal to their organisations.
Employee Benefits
Employee benefits are non-monetary rewards that employees receive in addition to their salary. Employee benefits can include health insurance, retirement plans, paid time off, and other perks.
Employee Recognition
Employee recognition is the act of acknowledging and rewarding employees for their contributions and achievements. Employee recognition can boost morale, motivation, and job satisfaction.
Employee Performance
Employee performance refers to how well an employee performs their job duties. Employee performance can be evaluated through performance reviews, feedback, and goal setting.
Employee Training
Employee training is the process of teaching employees new skills, knowledge, and competencies. Training can help employees improve their performance, advance their careers, and adapt to changes in the workplace.
Employee Wellness
Employee wellness refers to the physical, mental, and emotional well-being of employees. Employee wellness programs can promote healthy lifestyles, reduce stress, and improve overall employee satisfaction.
Employee Self-Service
Employee self-service is a system that allows employees to access and manage their own HR information. Employee self-service portals can provide employees with access to their payslips, benefits, and personal information.
Employee Satisfaction
Employee satisfaction refers to how content and fulfilled employees are with their jobs. High employee satisfaction can lead to increased productivity, engagement, and retention.
Employee Turnover Rate
Employee turnover rate is the percentage of employees who leave an organisation within a certain period of time. High turnover rates can be a sign of underlying issues with company culture, management, or work environment.
Employee Performance Review
An employee performance review is a formal evaluation of an employee's job performance. Performance reviews typically include feedback on strengths, weaknesses, and areas for improvement.
Employee Tenure
Employee tenure refers to the length of time an employee has been with an organisation. Employee tenure can be an indicator of employee loyalty, engagement, and job satisfaction.
Employee Work-Life Balance
Employee work-life balance refers to the balance between an employee's work responsibilities and personal life. Achieving work-life balance can help employees reduce stress, improve well-being, and increase job satisfaction.
Exit Interview
An exit interview is a meeting between an employee who is leaving an organisation and a representative of the company. Exit interviews are conducted to gather feedback on the employee's experience, reasons for leaving, and suggestions for improvement.
Earnings
Earnings are the total amount of money an employee earns for their work. Earnings can include base salary, bonuses, overtime pay, and other forms of compensation.
Expenses
Expenses are costs that an employee incurs while performing their job duties. Expenses can include travel, meals, supplies, and other work-related costs.
Employer Payment Summary (EPS)
Employer Payment Summary (EPS) is a report that employers in the UK are required to submit to HM Revenue & Customs. The EPS includes information about employer payments, deductions, and other payroll-related data.
Expenses & Benefits Report (EXB)
Expenses & Benefits Report (EXB) is a report that employers in the UK are required to submit to HM Revenue & Customs. The EXB includes information about employee expenses, benefits, and other taxable items.
F
Furlough
Furlough is a temporary leave of absence from work. Furloughs are typically unpaid and can be used to reduce costs during times of economic uncertainty.
Flexible Working
Flexible working refers to arrangements that allow employees to work outside traditional office hours or locations. Flexible working can include remote work, flexible hours, and part-time schedules.
Fringe Benefits
Fringe benefits are non-monetary rewards that employees receive in addition to their salary. Fringe benefits can include health insurance, retirement plans, paid time off, and other perks.
Full-Time Employee
A full-time employee is an employee who works a standard number of hours per week. Full-time employees are typically eligible for benefits such as health insurance, retirement plans, and paid time off.
Full Payment Submission (FPS)
Full Payment Submission (FPS) is a report that employers in the UK are required to submit to HM Revenue & Customs each time they pay their employees. The FPS includes information about employees' pay, taxes, and national insurance contributions.
G
Gap Analysis
Gap analysis is a process of assessing the difference between an organisation's current state and its desired state. Gap analysis can help identify areas for improvement and develop strategies to bridge the gap.
Gross Pay
Gross pay is the total amount of money an employee earns before deductions are taken out. Gross pay includes base salary, bonuses, overtime pay, and other forms of compensation.
Gender Pay Gap
A gender pay gap is a difference in pay between men’s and women’s average salaries.
H
HCM
Human Capital Management (HCM) is a set of practices and processes that focus on managing and developing an organisation's workforce. HCM includes activities such as recruitment, onboarding, training, performance management, and employee engagement.
HCM Software
Human Capital Management (HCM) software is a system that helps organisations manage their workforce. HCM software can include modules for recruitment, onboarding, training, performance management, and other HR functions.
Headcount
Headcount is the total number of employees in an organisation. Headcount can be used to measure workforce size, track changes in staffing levels, and plan for future hiring needs.
Hiring Freeze
A hiring freeze is a temporary suspension of hiring new employees. Hiring freezes are typically used to reduce costs during times of economic uncertainty.
HR Analytics
HR analytics is the process of using data and metrics to analyse and improve HR practices. HR analytics can help organisations make data-driven decisions, identify trends, and measure the impact of HR initiatives.
HR Audit
An HR audit is a comprehensive review of an organisation's HR policies, practices, and procedures. HR audits can help identify compliance issues, gaps in HR processes, and areas for improvement.
HR Database
An HR database is a centralised system that stores and manages HR information. HR databases can include employee records, payroll data, benefits information, and other HR-related data.
HR
Human Resources (HR) is the department within an organisation that is responsible for managing the workforce. HR functions can include recruitment, onboarding, training, performance management, and employee relations.
HRIS
Human Resources Information System (HRIS) is a software system that helps organisations manage HR functions. HRIS systems can include modules for recruitment, onboarding, training, performance management, and other HR processes.
HRMC
Her Majesty's Revenue and Customs (HMRC) is the UK government department responsible for collecting taxes, customs duties, and national insurance contributions.
I
Induction
Induction is the process of introducing new employees to an organisation. Induction typically includes orientation, training, and introductions to colleagues and company culture.
IR35
IR35 is a set of tax regulations in the UK that determine whether a contractor is considered an employee for tax purposes. IR35 rules are designed to prevent tax avoidance by contractors who work as employees but are paid as contractors.
J
Job Description
A job description is a document that outlines the duties, responsibilities, and requirements of a job. Job descriptions can help attract qualified candidates, set expectations, and guide performance evaluations.
Job Satisfaction
Job satisfaction refers to how content and fulfilled employees are with their jobs. High job satisfaction can lead to increased productivity, engagement, and retention.
K
Key Performance Indicators
Key Performance Indicators (KPIs) are metrics that are used to measure the performance of an organisation, department, or individual. KPIs can help track progress, identify areas for improvement, and set goals.
L
Leave Management
Leave management is the process of tracking and managing employee absences. Leave management systems can help organisations monitor leave balances, approve time off requests, and ensure compliance with leave policies.
Learning and Development
Learning and development (L&D) refers to activities that help employees acquire new skills, knowledge, and competencies. L&D programs can include training, workshops, mentoring, and other learning opportunities.
M
Maternity Leave
Maternity leave is a period of time when a mother takes time off work before and after the birth of a child. Maternity leave is typically paid and can vary in length depending on the country and company policy.
Mental Health
Mental health refers to the emotional, psychological, and social well-being of an individual. Mental health can impact how people think, feel, and act, and can influence their ability to cope with stress, relate to others, and make decisions.
Minimum Wage
Minimum wage is the lowest amount of money that employers are legally required to pay their employees. Minimum wage rates can vary depending on the country, state, and industry.
Mileage
Mileage is the distance travelled by an employee for work-related purposes. Mileage can be reimbursed by employers at a standard rate per mile.
N
Net Pay
Net pay is the amount of money an employee receives after deductions are taken out. Net pay is the actual amount of money an employee takes home after taxes, national insurance contributions, and other withholdings.
Non-Disclosure Agreement
A non-disclosure agreement (NDA) is a legal contract that prohibits employees from sharing confidential information with third parties. NDAs are used to protect sensitive information, trade secrets, and intellectual property.
Notice Period
A notice period is the amount of time an employee or employer must give before ending an employment contract. Notice periods can vary depending on the country, industry, and company policy.
O
Overtime
Overtime is the amount of time an employee works beyond their regular hours. Overtime is typically paid at a higher rate than regular hours and can be used to compensate employees for working additional hours.
Occupational Health
Occupational health is the branch of medicine that focuses on the health and safety of workers. Occupational health professionals work to prevent workplace injuries, illnesses, and hazards.
Onboarding
Onboarding is the process of integrating new employees into an organisation. Onboarding typically includes orientation, training, and introductions to colleagues and company culture.
Offboarding
Offboarding is the process of transitioning employees out of an organisation. Offboarding typically includes exit interviews, return of company property, and finalising benefits and compensation.
Organisational Culture
Organisational culture refers to the values, beliefs, and behaviors that define an organisation. Organisational culture can influence how employees interact with each other, how work is done, and how decisions are made.
Off-Payroll Working
Off-Payroll Working refers to the practice of hiring contractors to work for an organisation through an intermediary, such as a personal service company. Off-Payroll Working rules are designed to prevent tax avoidance by contractors who work as employees but are paid as contractors.
P
Paid Time Off
Paid time off (PTO) is time off work that employees are paid for. PTO can include vacation days, sick days, and holidays.
Performance Management
Performance management is the process of setting goals, evaluating performance, and providing feedback to employees. Performance management can help employees improve their performance, develop their skills, and achieve their objectives.
PAYE
Pay As You Earn (PAYE) is a system of income tax collection in the UK. Employers deduct income tax and national insurance contributions from employees' paychecks and remit them to HM Revenue & Customs.
Payroll
Payroll is the process of paying employees. It involves calculating the amount of money each employee is owed, deducting taxes and other withholdings, and distributing the money to the employees. Payroll can be a complex process, especially for small businesses that don't have a dedicated payroll department. However, with the right tools and knowledge, you can streamline the payroll process and ensure that your employees are paid accurately and on time.
Payslip
A payslip is a document that provides employees with details about their pay. Payslips typically include information such as gross pay, deductions, net pay, and taxes.
Parental Leave
Parental leave is a period of time when a parent takes time off work to care for a child. Parental leave can be paid or unpaid and can vary in length depending on the country and company policy.
Payroll Automation
Payroll automation is the process of using software to automate payroll tasks. Payroll automation can help organisations save time, reduce errors, and ensure compliance with payroll regulations.
Pay Cycle
A pay cycle is the frequency at which employees are paid. Pay cycles can vary depending on the company and can be weekly, bi-weekly, monthly, or semi-monthly.
Payroll Software
Payroll software is a system that helps organisations manage their payroll processes. Payroll software can automate tasks such as calculating wages, deducting taxes, and generating payslips.
Part-Time Employee
A part-time employee is an employee who works fewer hours than a full-time employee. Part-time employees are typically paid on an hourly basis and may receive fewer benefits than full-time employees.
P32
A P32 is a form used by employers in the UK to report the total amount of tax and national insurance contributions deducted from employees' paychecks. Employers are required to submit a P32 to HM Revenue & Customs on a monthly basis.
P45
A P45 is a form used by employers in the UK to report an employee's income and tax deductions when they leave the organisation. Employers are required to provide employees with a P45 when they leave their job.
P60
A P60 is a form used by employers in the UK to report an employee's total income and tax deductions for the tax year. Employers are required to provide employees with a P60 by the end of the tax year.
Pension
A pension is a retirement savings plan that employees contribute to during their working years. Pensions can be provided by employers, government programs, or individual retirement accounts.
Pay Calendar
A pay calendar is a schedule that outlines when employees are paid. Pay calendars can include pay dates, pay periods, and other information about payroll processing.
Pay Period
A pay period is the length of time over which employees are paid. Pay periods can vary depending on the company and can be weekly, bi-weekly, monthly, or semi-monthly.
Payroll Settings
Payroll settings are configurations that determine how payroll is processed in an organisation. Payroll settings can include information such as pay rates, deductions, and tax codes.
P11D
A P11D is a form used by employers in the UK to report employee expenses and benefits. Employers are required to submit a P11D to HM Revenue & Customs by the end of the tax year.
Q
Qualifications
Qualifications are the skills, knowledge, and experience that an employee possesses. Qualifications can include education, certifications, training, and work experience.
Quality of Hire
Quality of hire is a measure of how well a new employee performs in their role. Quality of hire can be assessed based on factors such as job performance, retention rates, and cultural fit.
Quiet Quitting
Quiet quitting is a term used to describe employees who leave an organisation without giving notice or providing a reason for their departure. Quiet quitting can be a sign of underlying issues with company culture, management, or work environment.
R
Redundancy
Redundancy is the process of dismissing employees due to a lack of work or a business reorganisation. Redundancy can be a difficult process for both employees and employers and is subject to legal requirements.
Redundancy Pay
Redundancy pay is a payment that employers are required to make to employees who are made redundant. Redundancy pay is based on the employee's length of service and is intended to provide financial support during the transition period.
Remote Work
Remote work is a work arrangement that allows employees to work outside of a traditional office setting. Remote work can be done from home, co-working spaces, or other locations and can offer flexibility and work-life balance.
Recruitment
Recruitment is the process of attracting, sourcing, and hiring qualified candidates for job openings. Recruitment can include activities such as job postings, interviews, and candidate assessments.
Revenue per Employee
Revenue per employee is a measure of how much revenue an organisation generates per employee. Revenue per employee can help organisations assess productivity, efficiency, and profitability.
Real-Time Information (RTI)
Real-Time Information (RTI) is a system of reporting payroll information to HM Revenue & Customs in the UK. Employers are required to submit payroll data in real-time to ensure accurate tax calculations and compliance.
Rota
A rota is a schedule that outlines when employees are expected to work. Rotas can include shifts, hours, and days off and can be used to manage employee availability and workload.
Report
A report is a document that provides information and analysis on a specific topic. Reports can include data, charts, and recommendations and can be used to inform decision-making and track progress.
S
Salary
Salary is the fixed amount of money an employee is paid for their work. Salary is typically paid on a regular basis, such as monthly or bi-weekly, and does not vary based on the number of hours worked.
Salary Sacrifice
Salary sacrifice is an arrangement where employees give up part of their salary in exchange for non-cash benefits. Salary sacrifice can be used to reduce taxable income and increase take-home pay.
Sick Leave
Sick leave is a period of time when an employee is unable to work due to illness or injury. Sick leave is typically paid and can vary in length depending on the country and company policy.
Staff Turnover
Staff turnover is the rate at which employees leave an organisation and are replaced by new hires. Staff turnover can be costly for organisations and can indicate underlying issues with company culture or management.
Statutory Sick Pay
Statutory Sick Pay (SSP) is a payment that employers in the UK are required to make to employees who are unable to work due to illness or injury. SSP is paid for up to 28 weeks and is intended to provide financial support during periods of sickness.
Succession Planning
Succession planning is the process of identifying and developing employees to fill key roles within an organisation. Succession planning can help organisations prepare for future leadership changes and ensure continuity in critical positions.
Schedule
A schedule is a plan that outlines when employees are expected to work. Schedules can include shifts, hours, and days off and can be used to manage employee availability and workload.
Shift
A shift is a specific period of time when an employee is scheduled to work. Shifts can vary in length and can be used to manage employee availability and workload.
T
Time and Attendance
Time and attendance is the process of tracking when employees start and end work, as well as the hours they work. Time and attendance systems can help organisations monitor employee hours, calculate wages, and ensure compliance with labour laws.
Time Off Request
A time off request is a formal request from an employee to take time off work. Time off requests can include vacation days, sick days, and other types of leave.
Temporary Employee
A temporary employee is an employee who is hired for a specific period of time or to complete a specific project. Temporary employees are typically paid on an hourly basis and may not receive benefits.
Time Tracking
Time tracking is the process of recording the hours that employees work. Time tracking systems can help organisations monitor employee hours, calculate wages, and ensure compliance with labour laws.
Timesheets
A timesheet is a document that employees use to record the hours they work. Timesheets can include information such as start and end times, breaks, and tasks performed.
Time in Lieu
Time in lieu is time off work that employees receive in exchange for working additional hours. Time in lieu can be used to compensate employees for overtime and can be taken as paid time off.
Time off Policy
A time off policy is a set of guidelines that outline how employees can request and take time off work. Time off policies can include information about vacation days, sick days, and other types of leave.
Time and Half
Time and a half is a pay rate that is 1.5 times an employee's regular hourly wage. Time and a half is typically paid for overtime hours worked and can vary depending on the country and company policy.
U
Unpaid Leave
Unpaid leave is a period of time when an employee is not at work and is not paid. Unpaid leave can be used for personal reasons, such as extended vacations or family emergencies.
V
Vacation Days
Vacation days are paid time off that employees can use for personal reasons, such as holidays, travel, or relaxation. Vacation days are typically accrued based on an employee's length of service and can vary depending on the country and company policy.
Variable Pay
Variable pay is compensation that is based on performance, productivity, or other factors. Variable pay can include bonuses, commissions, and other forms of incentive pay.
W
Work from Home
Work from home is a work arrangement that allows employees to work remotely from their homes. Work from home can offer flexibility, work-life balance, and cost savings for both employees and employers.
Workforce
The workforce is the total number of employees in an organisation. The workforce can include full-time, part-time, temporary, and contract employees.
Workforce Management
Workforce management is the process of optimising an organisation's workforce to achieve its goals. Workforce management can include activities such as scheduling, time and attendance tracking, and performance management.
Workforce Management Software
Workforce management software is a system that helps organisations manage their workforce. Workforce management software can include modules for scheduling, time and attendance tracking, and performance management.
Worker Group
A worker group is a collection of employees who share similar characteristics or work in the same department. Worker groups can be used to manage schedules, track performance, and assign tasks.
X
Y
Year-End Review
A year-end review is a formal evaluation of an employee's performance over the past year. Year-end reviews typically include feedback on strengths, weaknesses, and areas for improvement.
Year to Date (YTD)
Year to Date (YTD) is a period of time that starts at the beginning of the calendar year and ends on the current date. YTD figures can be used to track performance, expenses, and other financial metrics.
Z
Zero-Hours Contract
A zero-hours contract is an employment agreement that does not guarantee a minimum number of hours of work. Zero-hours contracts can offer flexibility for both employees and employers but can also lead to uncertainty and instability for workers.