Employee Self Service

Overview

Employee Self-Service (ESS) lets your team members manage their own information and day-to-day tasks in Workmax, without having to email HR or a manager. Employees can update their personal, contact and bank details, view their payslips and documents, check their schedule, and submit time off, timesheets and expenses — all from a web browser or the Workmax mobile app.

Giving employees self-service access reduces the administrative burden on your HR and payroll teams, keeps records accurate and up to date, and gives your people 24/7 access to the information that matters to them.

Why Use Employee Self-Service?

Workmax Employee Self-Service offers the following benefits:

• Less admin: Employees update their own details, so HR spends less time on data entry.
• Accurate records: Information comes straight from the employee, reducing errors.
• Transparency: Employees can see their payslips, leave balances and schedule at any time.
• Convenience: Everything is available online and on mobile, wherever your team works.

What Employees Can Do

• Update Your Personal Details: Keep your name, contact and address details up to date.
• Update Your Bank Details: Change the bank account your pay is sent to.
• Update Your Emergency Contact Details: Add or change who to contact in an emergency.
• View Your Payslips: See and download your payslips.
• View Your Documents: Access documents shared with you, such as your contract.
• View Your Schedule: Check your upcoming shifts and visits.

You can also use self-service to:

• Request Time Off: Book holiday and other leave.
• Add a Timesheet: Submit the hours you have worked.
• Add an Expense: Claim back money you have spent.
• Request an Open Shift or Swap a Shift: Manage the shifts you work.

Getting Started

To use Employee Self-Service, you first need to be invited to Workmax by your employer. Once your administrator has added you as a team member, you will receive an email invitation. Follow the link in the email to set your password and sign in to your Workmax account.

Once you have signed in, you can access self-service on the web at app.workmax.co.uk or through the Workmax mobile app.